For coaches, teachers & instructors
Your lessons, students and payments — finally in one place.
Kovata replaces the spreadsheet, the paper notebook and the “can you Venmo me?” texts. Schedule lessons, keep student notes, send invoices and see exactly what you earned this month.
No credit card. Full access to every feature. Or stay on the free plan for up to 5 students, forever.
The problem
Teaching is the easy part. The admin isn't.
Most instructors run everything across four or five tools that were never built to talk to each other. Kovata is one place for all of it.
Today
With Kovata
What's inside
Everything a one-person teaching business needs.
Scheduling
Book one-off or repeating lessons, reschedule with a drag, and see your whole week at a glance.
Student profiles
Contact details, guardians, rates, and the full lesson history for every student you teach.
Lesson notes
Write what you covered and what's next. Add a shared note the student or parent can read.
Invoicing
Turn taught lessons into an invoice in a couple of taps. No more adding it up by hand.
Payment tracking
Mark what's been paid however it arrived — transfer, card, cash or check — and see what's still open.
Email the schedule
Send students their upcoming lessons so nobody has to ask “what time again?”
Business dashboard
Revenue by month, outstanding invoices, retention and cancellations — on the Pro plan.
Multiple instructors
A shared student list and team calendar for studios and academies — on Business.
The week ahead
Open the app and know exactly what today looks like.
Your lessons in order, with the student's name, the location and the last note you wrote. Tap a lesson to mark it taught, rescheduled or cancelled.
- Repeating weekly slots set up once
- Cancellations logged, not forgotten
- Works on your phone between lessons
Getting paid
Invoices built from the lessons you actually taught.
Pick a student, pick a date range, send. Kovata already knows the lessons and your rates, so the total is right the first time.
- See what is paid and what is still owed
- Record cash and checks alongside transfers
- See every outstanding balance in one list
Knowing where you stand
The numbers you'd never get from a spreadsheet.
On Pro, Kovata turns your lessons and invoices into a plain-English picture of the business: what you earned, which students stayed, how often lessons get cancelled.
- Revenue by month and by student
- Teaching hours and lessons taught
- Export invoices, lessons and income for tax time
Built for one-to-one teaching, whatever the subject.
If you teach one person at a time on a schedule and send them a bill, Kovata fits. Nothing in it assumes a particular sport or subject.
Why Kovata exists
Kovata started as a favor. My sister Amber teaches, and she was running her whole studio out of Google Sheets with invoices in a separate app.
Every Sunday she'd rebuild the same schedule, cross-check who had paid, and retype the same lesson totals into an invoice. It worked, but it cost her hours a week she'd rather have spent teaching.
So Kovata was built for one real instructor first — then opened up for everyone else doing the same thing. That's why it's plain, quick to learn, and doesn't ask you to be technical.
Simple pricing, four sizes.
Start free. Upgrade when your studio grows. Two months free on any annual plan.
Up to 5 students, basic scheduling and notes.
Unlimited students, invoicing and payment tracking.
Everything in Solo plus the business dashboard and analytics.
Two instructors with a shared calendar and student list.
Get your Sunday back.
Try every feature free for 14 days. If it isn't for you, walk away — or stay free with up to 5 students.